Privacy Policy

1. Introduction

ClientConnect AI ("we," "our," or "us") is committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, process, and safeguard your data when you use our AI-powered cloud accounting platform and related services.

2. Data We Collect

2.1 Business Data

• - Company information (name, address, VAT number, registration details)
• - Customer and supplier contact details
• - Financial transactions, invoices, and accounting records
• - Bank account information for transaction processing
• - Tax and VAT-related information

2.2 Personal Data

• - User account information (name, email address, phone number)
• - Login credentials and authentication data
• - Usage analytics and application performance data
• - Support and communication records

2.3 AI Training Data

• - Anonymized patterns from your accounting workflows
• - Aggregated business insights (without personal identifiers)
• - Feature usage statistics to improve AI recommendations

3. How We Use Your Data

3.1 Primary Services

• - Processing accounting transactions and generating financial reports
• - AI-powered automation of invoicing and client communication
• - VAT calculations and compliance reporting
• - Providing intelligent business insights and recommendations

3.2 AI Enhancement

• - Improving AI model accuracy and performance
• - Developing new automated features and workflows
• - Personalizing user experience and recommendations
• - Detecting fraud and ensuring data integrity

3.3 Communication

• - Sending service updates and security notifications
• - Providing customer support and technical assistance
• - Marketing communications (with your consent)

4. Data Storage and Security

4.1 Cloud Infrastructure

ClientConnect AI runs on encrypted cloud infrastructure hosted in South Africa. Your financial data is stored in secure data centres with continuous backups, redundancy, and strict access controls.

4.2 Data Residency

We keep customer information within South African borders to meet POPIA expectations. Backups and disaster recovery replicas remain in the same region unless otherwise agreed in writing.

4.3 Security Measures

• - End-to-end encryption for all data transmission
• - AES-256 encryption for data at rest
• - Multi-factor authentication options
• - Regular security audits and penetration testing
• - Secure coding practices and vulnerability assessments

5. Data Sharing and Third Parties

5.1 No Sale of Personal Data

We do not sell, rent, or trade your personal or business data to third parties for commercial purposes.

5.2 Service Providers

We may share limited data with trusted service providers who assist in:

• - Cloud hosting and infrastructure services
• - Payment processing for subscriptions
• - Customer support and communication platforms
• - Analytics and performance monitoring

5.3 Legal Requirements

We may disclose your data if required by law, such as in response to valid legal requests from South African authorities or to protect our legal rights and safety.

6. Your Rights

Under South African data protection laws, including POPIA, you have the following rights:

• - Access: Request copies of your personal data
• - Correction: Request correction of inaccurate or incomplete data
• - Deletion: Request deletion of your personal data
• - Portability: Request transfer of your data to another service
• - Objection: Object to certain types of data processing
• - Withdrawal: Withdraw consent for data processing

7. Data Retention

We retain your data only as long as necessary to provide our services and comply with legal obligations. Financial records may be retained for up to 7 years as required by South African tax law. You can request earlier deletion subject to legal requirements.

8. Children's Privacy

ClientConnect AI is designed for business use and is not intended for children under 18. We do not knowingly collect personal data from minors.

9. Updates to This Policy

We may update this Privacy Policy periodically. We will notify you of significant changes via email or in-app notifications. The "Last updated" date at the top indicates when changes were last made.

10. Contact Information

For questions about this Privacy Policy or to exercise your data rights, contact us: